The business case for APAS Independence

clever culture systems APAS Independence interface
Benefits of APAS Independence
Better staff utilisation and satisfaction
Optimised workflow and processes
Greater precision and consistency of operations
Improved data integrity with full audit trail of results
Creating time for new revenue-generating activities

Tools to support the business case

Clever Culture Systems has tools to support you in bringing the APAS Independence to your lab.

Workflow assessment methodology
Return on investment calculator
Strategic business case development

Making a Return on Investment (ROI)

Central to the decision-making process for any new capital equipment is calculating the Return on Investment (ROI) payback period.

We can work with you to develop a comprehensive financial assessment of the impact of APAS Independence on your operations.
The APAS Independence offers payback in as little as 1 year — and typically less than 2-3 years.
To learn more, read our white paper — Building the business case for the introduction of APAS Independence

Information for ROI modelling


  • Number of staff assigned

  • Staff mix required (technical assistants vs microbiologists)

  • Salaries

  • Typical shift patterns

Staff overheads / ongoing costs

  • Statutory payments (Pension,401k, payroll taxes)

  • Discretional costs (training, PPE, health insurance)

Media usage and costs

  • Media optimisation (bi-plate, chromogenic)

  • Media supplier changes

  • Reduced re-work through automation

Volume of specimens and process mapping over 24 hours

  • Flow of specimens through the lab

  • Peak times, staffing level equivalents

  • Timing of plate reading and impact on TAT

Per cent positive rate for a sample

  • Defining what a positive sample for microbiology review is

Per cent negative rate for a sample

  • Defining what a negative sample for microbiology review is

New revenue opportunities

  • Expected future growth of the laboratory

  • Increased capacity for existing testing

  • New higher-value testing that can be brought in

Quality improvements

  • Fewer quality deviations

  • Faster completion of investigations

Costs of automation

  • Implementation and validation costs

  • Ongoing software fees

  • Ongoing maintenance and support costs

The payback period

What is the scale of your lab? As your scale rises, the payback period for ROI decreases.


Small-Medium Clinical Laboratory

Large Clinical Reference lab with Existing TLA

Pharma Aseptic Manufacturing

Lab Name


Urine specimens

Infection control testing and Urine screening for UTI

Microbial Environmental Monitoring

Samples per month




APAS Instruments Required




Strategic Considerations

  • Challenges retaining staff  
  • High overtime expense
  • Future growth through laboratory merger
  • Resource optimisation
  • Greater capacity on TLA system
  • Vision as technology leader
  • Improved data integrity processes
  • Paperless workflows
  • Staff optimisation

FTE Saving




Payback (years)